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Invoice Manager v2.0
Invoicing Software for Small and Medium Business

OVERVIEW

    Invoice Manager is an easy to use invoicing and billing software for small to medium size businesses. It allows you to:

 ▪ Maintain customer accounts
 ▪ Maintain products with stock control
 ▪ Maintain services
 ▪ Make invoices
 ▪ Make quotations
 ▪ Make credit notes
 ▪ Make delivery notes
 ▪ Record payments
 ▪ Make account statements
 ▪ Send mail and email to customers
 ▪ Work with saved transactions
 ▪ Make reports
 ▪ Make sales charts
 ▪ Send documents by E-mail
 ▪ Save documents as PDF
 ▪ Run multiple companies
 ▪ Do business in 9 languages and use default settings for 29 countries.

FEATURES

Customer Accounts
 ▪ Create, modify and delete customer accounts, maintain important customer information: company name, address, telephone numbers, email and contact name
 ▪ Apply customer-specific TAX rate and discount rate
 ▪ Browse and find customers
 ▪ View outstanding balance
 ▪ View credit and turnover
 ▪ Print out or export customer information
 ▪ Make, print, email or save as PDF customer account statements
 ▪ Record payments from customers
 ▪ View account activity
 ▪ Print customer address labels
 ▪ Make and print or email letters to customers. Start from an empty letter or choose from 4 pre-configured letter profiles: address change, first payment reminder, seconds payment reminder, final payment reminder

Billing Features
 ▪ Make, print, save, email or save as PDF invoices, delivery notes, quotations, credit notes and customer statements.
 ▪ Quotations and Invoices support product and service layout
 ▪ Use product quotations and invoices with barcode reader to automatically enter items and control product stock level
 ▪ Customize invoice, quotation and credit note: add company logo, VAT number, registration number, telephone number, web address, email address, payment terms text and customer order number, add optional delivery price
 ▪ Option to print barcode on invoices (encoded invoice number)
 ▪ Multi-page invoices, credit notes, quotations, delivery notes and payments
 ▪ Select from 3 level of configurable VAT / GST codes (for example A: 0%, B: 15% C: 5%)
 ▪ Apply discounts if needed
 ▪ Invoices, credit notes and payments automatically adjust customer account balance and product stock level
 ▪ View and work with saved invoices, credit notes, quotations and payments

Email and PDF Support
 ▪ Invoices, quotations, credit notes, account statements and customer letters can be sent by Email as HTML or PDF attachment

 ▪ Save to PDF feature does not require any external PDF print drivers.

 ▪ Email support does not use any external mail clients

Stock Control
 ▪ Maintain products list with product
  code, description, price and quantity

 ▪ Control product stock level (record
  adjustments in and out), optionally using barcodes

 ▪ Product stock reduced as invoices
  are issued.

 ▪ User cannot issue invoices on
  products that are out of stock

 ▪ Print out or export product price list

 ▪ Make new product barcodes

 ▪ Print product barcodes

Barcode support
 ▪ Support barcode recognition (with a barcode reader) and barcode printing

 ▪ Barcodes UPC-A (America) and EAN13 (Europe)

Services Database
 ▪ Maintain service list with service codes, description and price

 ▪ Print out or export customer price list

 ▪ Service list makes it easy to enter new service invoice items  

Backup and Restore
 ▪ Backup of all program data on request and optionally automatic on program exit

 ▪ Restore to any previously saved backup

Reporting
 ▪ Make and Print various reports:

 ▪ VAT transactions report

 ▪ Customer List

 ▪ Transaction List

 ▪ Invoices List

 ▪ Credits List

 ▪ Payment List

 ▪ Full Product List

 ▪ Full Service List

 ▪ Graphical Sales Chart

Multi-Company
 ▪ Create and run unlimited number of companies using the same program
 
 ▪ Load and switch between alternate companies

 ▪ Companies can be set to use different languages and locations  

International Features
 ▪ Customizable TAX / VAT rates

 ▪ Customizable TAX names:
VAT, GST, MWST, TVA, ISI, HST, ST, BT, CT, TT, SUT, UST, IVA, MOMS, MVA, ALV, BTW

 ▪ Customizable currency names :
GBP (Pound Sterling),
USD (US Dollar),
EUR (Euro),
ARS (Argentinean Peso),
AUD (Australian Dollar),
BRL (Brazilian Real),
CAD (Canadian Dollar),
CYP (Cypriot Pound),
DDK (Danish Krone),
HKD (Hong Kong Dollar),
INR (Indian Rupee),
IDR (Indonesian Rupiah),
IRR (Iranian Rial),
ILS (Israeli Shekel),
JPY (Japanese Yen),
MYR (Malaysian Ringgit),
MTL (Maltese Lira),
MXV (Mexican Peso),
NZD (New Zealand Dollar),
NOK (Norwegian Krone),
PHP (Philippine Peso),
RUR (Russian Rouble),
SAR (Saudi Arabian Riyal),
SGD (Singapore Dollar),
ZAR (South African Rand),
KRW (South Korean Won),
SEK (Swedish Krona),
CHF (Swiss Franc),
TWD (Taiwanese Dollar),
THB (Thai Baht)
CLP (Chilean Peso)

 ▪ Different pre-set tax names, currency names and TAX rates are applied base on configured country profile

 ▪ Different VAT registration name codes and org. names based on country profile, for example:

BN - Canada,
CRO No - Ireland,
ABN - Australia,
IRD No - New Zealand,
N Siren - France,
CIF - Spain,
RFC - Mexico,
CUIT - Argentina,
RUT - Chile,
Org. nr - Norway, Sweden, Denmark,
Y-tunnus - Finland,
OB nr - Netherlands

You can use Invoice Manager whether you are selling products or offer services. Invoice Manager supports 2 invoice and quotation types: service or product. With product type you can use barcode scanner to automatically enter items into invoices and quotations and track product stock level.

With Invoice Manager you can maintain product list and control product stock level "In" and "Out". You can use stock control feature with barcode reader and use can make and print new product barcodes

You can view, generate and print product barcodes

Languages localization

Invoice Manager is localized to run business in 9 languages.

The language of the program can be changed with a button click and it affects both UI (user interface) and the language of documents

Currently supported languages are English, German, French, Spanish, Danish, Swedish, Norwegian, Finnish and Dutch

Country localization

Invoice manager is localized for 29 countries.

Depending on chosen country, the program will have different currency names, tax (VAT) names, different tax (VAT) rates, TAX registration names, etc.

Currently supported countries are United Kingdom, United States, Canada, Ireland, Australia, New Zealand, India, British Virgin Islands, Isle of Man, Singapore, South Africa, France, Germany, Belgium, Austria, Liechtenstein, Luxembourg, Switzerland, Spain, Andorra, Mexico, Argentina, Chile, Denmark, Sweden, Norway, Finland and Netherlands.

You can customize many features of the printed documents

You can customize currency names, tax names and tax rates:

You can customize customer 4 letter templates: address change and payment reminder 1, 2 and 3.

Customer activity history

Credit note

Record customer payment

Make customer statement

Make quotations:

Work with saved transactions

Email documents to customer as PDF or HTML attachment

Write letter to customers